100% PS&E pre-submittal preparation
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100% PS&E pre-submittal preparation

Electronic plan set guidance

Updated guidance and requirements for 100% PS&E Submittal to Design Division. PS&E documents are shared with other divisions, as well as with FHWA, to ensure compliance with department policies and procedures. Please contact DES-FPP staff if you have any questions.

Project submittal checklist

Please fill out a project submittal checklist and submit with the supporting documents referenced below. Use the text box at the bottom of the form to explain the status of any submittal items that are incomplete or that require attention from DES-FPP staff.

PS&E QC Milestone checklist

The PS&E QC Milestone Checklist is a portfolio for Districts to utilize for 30%, 60%, 90%, & 100% PS&E milestones for internal or consultant reviews. The portfolio has a project information section and 17 different areas that can be utilized. Additional information is available in the “00. Instructions for use” in the portfolio.

PS&E review SOP

Electronic plan set guidance

Electronic plan set guidance Helper manual and related tools to assist with the development of an electronic plan set and portfolio for 100% PS&E submittal.

Forms

Engineer's estimate

Bid Items, quantities, prices, and force accounts needed for each CSJ in a project

Speclist

Governing specifications and special provisions

General notes

Each district is responsible for maintaining a Master General Notes file. The following are requirements for General Notes for all construction contracts:

Project-specific general notes, to be included as-needed:

  • Mandatory Pre-Bid Meeting Request SOP, requests for mandatory pre-bid meetings for bidders requires approval from the Design Division Director.
  • Concrete Bridge Elements, Item 5: General Note for Item 5 to be included when pre-cast bridge element bid items are included under items 420, 422, or 425
  • Mitigation of Hazardous Materials (lead, asbestos), Item 6: Policy Memo, April 2018
    • Sample Request Memo to ADM
    • General Notes for Item 6 Example
    • Also requires SP 006-013
    • See SS 5026 Asbestos Abatement - one-time use example
    • See SS 5115 Lead Paint Abatement - one time use example
    • Requests to include mitigation of hazardous materials in a state-let construction contract requires approval routed through the DES - Final Plans and Processing Section (DES-FPP).
    • SP 006-012: if the state has a separate contract for removing hazardous materials prior to or during a related construction project, include SP 006-012 instead of 006-013, and the above approval process is not needed. The approval is only needed if the construction contractor is responsible for removing hazardous materials.
  • Delay Start Provisions, Item 8: For projects including a delay-start special provision to Item 8, identify the length of the delay start and the reason for the delay start.
  • A+B Powerpoint Presentation - to be used during pre-bid meetings, or can be posted to the pre-letting FTP website
  • Milestones, Item 8: Example of General Notes for Milestones, also includes delay-start example, APSLD example, and Lane Closure Assessment Fees example
  • Lane Closure Assessment Fees, Item 8: Include Lane Closure table, and add SP 008-045
  • Truck-Mounted Attenuators (TMA), Item 6185: General Notes for Item 6185 Memo, January 2018

Engineer's PE/Registered Landscape Architect Seal

Required seal for the estimate, speclist, and general notes

  • The file for the Engineer's PE/Registered Lanscape Architect Seal is no longer a required submittal document, except for projects with more than one PE/RLA Seal
  • All projects must still be sealed in TxDOT Connect
  • For projects requiring multiple PE/RLA seals:
    • PDF template that can be digitally signed with image of seal and signature
    • Seal can also be generated via TxDOTCONNECT > Reporting screen > "Engineer's Seal Report"
    • Projects with multiple PE's/RLA's will require a Seal page for each PE/RLA

Certifications

Document the status of any unclear Right of Way (ROW) acquisition, ROW encroachments, ROW relocations, utility relocations, state-owned utility conflicts, railroad agreements, and environmental surveys/permits that will exist within the project limits after letting. Certifications must be signed by the district engineer or their delegate. Certification templates are provided below.

A Triple-Zero - 000 - Special Provision is required for all conflicts that will not clear prior to proposal release and advertising. TxDOTCONNECT Job Aid for Managing Specifications Requests - includes 000 spec requests - TxDOT Intranet Only

Construction Management Plans (CMPs) are required for every project with unclear certification(s) clearing after letting. Refer to the CMP Standard Operating Procedures for additional information.

Contract Time Determination Schedule

A logical critical-path method schedule including all construction activities in the project.

Form 2229:Significant Project Procedures

Link to eForms website - search for “2229.” DES provides a copy of Form 2229 to FHWA - TxDOT Intranet Only

Form 2699: Determination of Additional Project-Specific Liquidated Damages

Form 2502: Value Engineering (VE) Study Executive Decision Summary

Link to eForms website - use Internet Explorer - search for "2502" - TxDOT Intranet Only

  • Value Engineering studies are recommended for projects on the National Highway System (NHS) with an estimated total project cost - preliminary engineering, right-of-way, utilities, and construction - of $50 million or more, as well as $40 million or more for projects with bridge elements. DES provides a copy of Form 2502 to FHWA.
  • Signed and Approved VE Study Form 2502's should be sent to VE_STUDY@txdot.gov. Also, email the completed and signed Form 1002.

Design Exceptions and Design Waivers

Design Exceptions and Waivers on Interstate Highway mainlanes are submitted to FHWA.

SWP3 Plan Sheet Requirements

1 acre or more

  • For projects that disturb 1 acre or more, the SWP3 summary sheet standard and SWP3 layout sheets are required to be included in the plans set in accordance with the Construction General Permit (CGP)
    • SWP3 layout sheets must be sealed, signed, and dated
  • It is recommended to always seal the SWP3 summary sheet standards for 1 acre or more of disturbed area and is always required to be sealed when:
    • Calculations for a sediment basins and traps are included
    • A sediment basin or trap is required but not feasible
    • Or vegetative buffers are required but not feasible

Less than 1 acre

  • The SWP3 summary sheet standard is required for projects that disturb less than 1 acre (and are not part of a larger common plan of development) when EPICs require stormwater and water quality controls (such as USACE permits for example). SW3P layout sheets are not required but are recommended and should be included when project-specific conditions warrant it.
  • It is recommended to always seal the SW3P standards for less than 1 acre of disturbed area and is always required to be sealed when:
    • SWP3 layout sheets are not included in the plan set.

Additional information and the complete guide can be found here.

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