Materials & Supplies
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Material and supplies procurements are used to secure items necessary for daily operations. This list generally includes:  Office or program supplies, transportation system equipment, low cost spare parts for fleet (oil, filters, tires), etc. When procuring items in this category, an invitation for Bid (IFB) or Request for Proposal (RFP) may be used.

When a procurement is necessary for material and supplies, the following clauses should be included in the solicitation, as well as the standard clauses listed in procurement: 

Cargo Preference

The contractor agrees to comply with the shipping requirements of 46 U.S.C. § 55305, and U.S. Maritime Administration regulations, “Cargo Preference – U.S.-Flag Vessels,” 46 C.F.R. part 381.

Recycled Products

The selected contractor shall select products and services that conserve natural resources, protect the environment, and are energy efficient by complying with and facilitating compliance with all federal and state environmental laws.

Prohibition on certain telecommunications, Video surveillance services or equipment

Subrecipients are prohibited from doing business with certain companies, for a complete list, see 2 C.F.R. part 200.216.

Buy America

Buy America requirements apply when material or supplies being procure cost more than $150,000. To be compliant with Buy America, the Recipient agrees to comply with FTA’s U.S. domestic preference requirements and follow federal guidance of 49 U.S.C. § 5323(j), and FTA regulations, “Buy America Requirements,” 49 C.F.R. part 661, to the extent consistent with 49 U.S.C. § 5323(j).

§2260.004 Gov’t Code Dispute Resolution

The Recipient agrees to the dispute resolution process provided for in Chapter 2260 of the Texas Government Code must be used to attempt to resolve any dispute under this Agreement.

* These clauses are in addition to the general clauses found under Procurement, Solicitation Requirements. If you’re interested in a comprehensive list of clauses, you may review the TxDOT PTN-130 and ProcurementPRO by National RTAP.

For more information about Materials & Supplies and its various requirements, here are some helpful links:




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