Construction phase resources
Activities in the construction phase include:
- Contract execution
- Preconstruction conference and safety meeting
- Contract administration throughout the construction period
- Final inspection and acceptance of the completed project
Contract execution
Once the Texas Transportation Commission awards a project to the lowest responsive bidder, the Construction Division’s Construction and Maintenance Contract Letting Section (CMCL) is responsible for executing the contract. CMCL collects all bonds, insurances, and clearances prior to execution of the contract. Initiation of a project’s construction phase occurs upon contract execution with the selected bidder. TxDOT’s Districts oversee the construction phase and maintain oversight responsibility during construction through completion of their projects.
Preconstruction conference and safety meeting
Soon after the contract is awarded and executed, a preconstruction conference and safety meeting should be held between TxDOT, the contractor, key project personnel, and subcontractors to review their respective contract requirements and responsibilities throughout the construction phase of the project. The meetings must be held prior to the commencement of work.
Contract administration
Contract administration is a complex activity, with many required tasks to address all applicable state, and federal requirements. Recommended items for consideration, as appropriate, within the contract administration activities include:
- Contract time
- Environmental concerns
- Inspection
- Progress Payments
- Quality Assurance Program
- Records
- Specification compliance
- Statements and payrolls
- Supervision and staffing
- Subcontracting
- Termination of contract
- Time extensions
Construction recordkeepers and auditors play an important role in ensuring that all work is administered in accordance with the contact specifications, terms and conditions, state and federal laws and regulations, and TxDOT policy.
The Construction Recordkeeping and Auditing Resources page provides tools to assist recordkeepers and records auditors with maintaining compliant construction records to improve the recordkeeping quality, uniformity, and processes for TxDOT.