Administrative qualification is a process TxDOT uses to verify that your firm has an indirect cost rate that meets TxDOT requirements.

Become Administratively Qualified

You may demonstrate administrative qualification by an audit or by self-certification of its incorporated entity or business segment. TxDOT requires the use of direct labor cost as the allocation base for allocating indirect costs.

• Certified Public Accountant (CPA) Audit
  
• Self-Certification
• Safe Harbor Rate (applies to Texas firms only)
• Overhead Review Process for Administrative Qualification

Submit Qualification Documentation

After an audit is complete, you must submit qualification documentation for review.

• Submittal and Review Process

Requirements for Processes

The administrative qualification requirements for the four selection processes — Comprehensive, Federal, Streamlined, and Accelerated — are addressed in the Texas Administrative Code, Title 43, Subchapter C, in Sections 9.34(b), 9.35(b), 9.36(b), and 9.37(b), respectively. The requirements are further explained below:

• Comprehensive, Streamlined and Accelerated Processes
• Federal Process

Maintain Administrative Qualification Status

• Each year you need to submit a new CPA audit or self-certification overhead audit for review no later than six months after the last day of the close of your financial year.
• You need to maintain the correct insurance requirements, depending on the project.

List of Firms

You may download a list of administrative qualification status by firm. You may need to refresh your browser to ensure the most current list loads.

Contact Us

Administrative Qualifications Administrator
Email

Revised: December 2019