Become administratively qualified

Administrative qualification is a process TxDOT uses to verify that your firm has an indirect cost rate that meets TxDOT requirements.

Requirements for processes

The administrative qualification requirements for the two selection processes — Federal and Non-Federal (state) — are addressed in the Texas Administrative Code, Title 43, Subchapter C, in Sections 9.34(b) and 9.35(b), respectively. The requirements are further explained below:

• Non-federal (state)
• Federal process

Become administratively qualified

You may demonstrate administrative qualification by an audit or by self-certification of its incorporated entity or business segment. TxDOT requires the use of direct labor cost as the allocation base for allocating indirect costs.

• Certified Public Accountant (CPA) audit
• Self-certification
• Texas Federal Safeharbor Program
• Overhead review process for administrative qualification

Submit qualification documentation

After an audit is complete, you must submit qualification documentation for review.

• Submittal and review process

Maintain administrative qualification status

Each year you need to submit a new CPA audit or self-certification overhead audit for review no later than 6 months after the last day of the close of your financial year.

• Administrative qualification effective date calculator for rate

Firms eligible to do business with TxDOT

You may download a list of administrative qualification status by firm. You may need to refresh your browser to ensure the most current list loads.