Selling goods and non-professional services to TxDOT
Rules established by the Texas Comptroller of Public Accounts govern the purchasing practices of TxDOT.
Register on the Centralized Master Bidders List. State agencies select vendors from the CMBL for solicitations based on the following dollar thresholds:
- Over $25,000 - Solicitations (IFB, RFP, RFO) are advertised on the open market and posted on the Electronic State Business Daily site. All CMBL-listed vendors under the class and item for the requested commodity or service will receive notice of the solicitation. Solicitations are formal, requiring sealed responses by a specified opening or closing date and time. Other interested vendors may make a written request any time prior to the bid opening date and time.
- Over $10,000 to $25,000 - A minimum of three vendors from the CMBL are solicited. Two-thirds of the vendors solicited should be historically underutilized businesses.
- $10,000 and under - One quote may be requested from a CMBL vendor for a purchase order award.
Obtaining historically underutilized business certification
Companies interested in doing business with the state are encouraged to become HUB certified. This may be accomplished by applying for Texas HUB certification through the Texas Comptroller of Public Accounts.
Responding to a solicitation
- Review the terms and conditions and all requirements stated in the solicitation
- Prepare your response as specified in the solicitation
- Submit responses on or before the date and time specified in the solicitation.
Terms and conditions
Knowing when an award has been made
- The awarded vendor will be notified by the purchaser. For procurements over $25,000, interested parties may go to the ESBD to view the award information; in the 'Search type' field, select 'Search awards' and type in the solicitation number in the 'Requisition number' field to view the award information.
Fulfilling a purchase order
- Read the purchase order, terms and conditions closely to ensure you meet all requirements.
- Do not make substitutions or cancellations without prior written approval from the purchaser.
- Verify the delivery and invoice addresses as they may be different.
- Understand that goods and services are subject to TxDOT's review and acceptance.
Procurement Contract Lifecycle Management System (PRO CLM)
Protest of department purchases under the State Purchasing and General Services Act
To file a protest, follow the procedures in 43 Texas Administrative Code §9.3