Self-Certification Cost Report includes the following:

  1. Self-Certified Cost Report
  2. Indirect Cost Rate Schedule with field rate or without field rate
  3. Notes to Report
  4. Certification of Final Indirect Costs for Self-Certification
  5. Management's Report on Internal Control and Compliance

With the following attachments:

  1. Completed AASHTO Internal Control Questionnaire (ICQ) (fillable PDF, 2016)
  2. Compensation analysis on all executives (by surveys, TxDOT requires 3 surveys, or by downloading the latest AASHTO National Compensation Matrix [NCM] form). If by survey, TxDOT requires three surveys, and copies of the three surveys must be attached. Magazine or newspaper surveys, free Internet surveys and General Services Administration (GSA) schedules are not acceptable. You must follow FAR 31.205-6 and the procedure described in Section 7.5.C.
    Note: Compensation analysis must be signed and dated by an officer of the company.
  3. Copy of the Detail General Ledger and Trial Balance that ties OH Schedule
  4. Organization Chart/Corporate Organizational Chart
  5. Chart of Accounts
  6. Method of Depreciation used and copy of all assets depreciated
  7. Copy of the Board of Directors Minutes for December or last month of fiscal year
  8. List of bonus paid by name or id number and amount
  9. Written bonus plan required. (Follow outline in ASHTO Audit Guide Ch. 7.11)

Revised: December 2018


All Administrative Qualification (AQ) packets must be submitted via email; we are no longer accepting mailed AQ packets. Please submit the cost report with all attachments.

Contact Us

Administrative Qualifications Administrator