AASHTOWare Project Construction & Materials
For more than 20 years, TxDOT has been using SiteManager and LIMS for construction and materials information management. Although SiteManager is a powerful tool, AASHTOWare, the same organization that created SiteManager, has developed a more extensive and robust system.
The Construction Division is excited to implement a new construction and materials information management system called AASHTOWare Project Construction and Materials™ or APCM.
Phased rollout
APCM will be rolled out beginning in January 2026.
The project team has grouped the districts into five groups to roll out in five phases. APCM will be used for all new projects, including both construction and maintenance.
| Rollout schedule | Districts | Rollout date |
| District group 1 | ABL, FTW, LFK, WAC, YKM | January 2026 |
| District group 2 |
BWD, LBB, LRD, SAT, SJT | February 2026 |
| District group 3 |
AMA, ATL, BMT, BRY, PAR | March 2026 |
| District group 4 |
AUS, CHS, ELP, ODA, WFS | April 2026 |
| District group 5 |
CRP, DAL, HOU, PHR, TYL | May 2026 |
APCM district rollout is for new projects
- APCM will replace SiteManager, however SiteManager will continue to be used for current projects.
- APCM will be used for all new projects once APCM has been rolled out to a district.
APCM access
Access will be provided prior to each district's scheduled rollout.
Where can I get training?
Training is offered through virtual meetings, training materials and demonstration videos that will be posted on the tables below. Training staff is actively working to ensure that videos are close captioned and document resources are accessible in accordance with Section 508 of the Rehabilitation Act. For accommodation support please contact CST_Training@txdot.gov, and we’ll be happy to assist.
| Event date | Training topic | Join meeting or view recording |
| Aug. 20, 2025 | Creating and approving a DWR within the APCM interface | |
| Sept. 17, 2025 | Paying for 'Work Items' and estimates | Payment and Estimates Q&A |
| Oct. 22, 2025 | Creating and approving a 'Change Order' | APCM Change Orders Q&A |
| Nov. 19, 2025 | Diary entries and recurring events | Diary Charges Q&A |
| Dec. 17, 2025 | Running reports or how to generate commonly used reports | Reports in APCM Q&A |
| Jan. 21, 2026 | Getting Started with AASHTOWare Project (CON 514) | MS Teams Link |
| Feb. 18, 2026 | Maintenance Distribution presented by Maintenance Division (MNT) | MS Teams Link |
| Topic | Job aid | Job simulations ...coming soon |
|---|---|---|
| AWP | N/A | Getting Started with AASHTOWare Project |
| Daily Work Reports | Job Aid: Managing Daily Work Reports | Job Simulation: Managing Daily Work Reports |
| Change Order | Job Aid: Working with Change Orders | Job Simulation: Working with Change Orders |
| Diary entries | Job Aid: Managing Daily Diaries | Job Simulation: Managing Dialy Diaries |
| Subcontracts | Job Aid: Managing Subcontracts | N/A |
| Estimates | Job Aid: Managing Payment Estimates | Job Simulation: Managing Payment Estimates |
What else do I need to know?
What is APCM?
The AASHTOWare Project Construction & Materials™ is a web-based construction and materials management application and is one module of AASHTOWare Project.
It covers:
- The complete construction and materials management process,
- Laboratory information management.
- All levels of construction and materials management to progress a contract and its supporting documentation from award through finalization.
Additional information about APCM can also be found on the AASHTOWare website.
Why are we changing tools to APCM?
- This change is necessary because the current SiteManager system will not be supported in the future. The transition from SiteManager to APCM ensures TxDOT is up to date with the latest software.
- APCM is web-based, so you can enter information and read reports anywhere you have Internet access.
- APCM will provide valuable insights and a deeper, more integrated collaboration between TxDOT’s districts and divisions. Multiple systems can be accessed in the same environment to minimize transferring information between different AASHTOWare modules (such as Civil Rights and Labor, Project Preconstruction and Vendor Management).
- With APCM, TxDOT can continue to collaborate with other organizations and Departments of Transportation.
- LIMS will be replaced with APCM so information will be stored in one easy to find location.
SiteManager migration into APCM
After the phased rollout of APCM is completed for new projects, we will proceed to migrating active projects from SiteManager. Construction Division will coordinate with the Districts on which projects will be migrated. Consideration will be given to projects that are near their Final Estimate.
Project level testing
- All project level testing information for existing projects will be entered into SiteManager, and use of LIMS will be discontinued. Project level testing for new projects will be entered into APCM.
- There should not be a visible change in the information you see in SiteManager or how you work with SiteManager.
Materials Division testing
- All multi-project information will be available in both SiteManager and APCM.
- After rollout, information for all new projects will be entered into APCM.
