Attention: Roadway Material, Traffic Control and Safety Device Vendors
Currently, TxDOT procures roadway materials and traffic control and safety devices through the Texas Comptroller of Public Accounts Smart-Buy Program (as provided for under Chapter 2155, Government Code).
Letting Process Change
Over the next year, this process will change to the highway improvement low-bid contract letting and award process described in Transportation Code, Chapter 223. Smart-Buy will no longer be utilized for future roadway materials and traffic control and safety devices contracts because Transportation Code, Section 223.001, requires TxDOT to submit for competitive bids each contract for:
- The improvement of a highway that is part of the state highway system; or
- Materials to be used in the construction or maintenance of that highway.
For more information about TxDOT's highway improvement contracts, read the Texas Administrative Code Title 43 Chapter 9 Contracts and Grant Management (43 TAC Chapter 9).
Learn more about TxDOT's letting process.
The following are important steps you will need to take in order to bid on a roadway materials or traffic control and safety device contract.
As stated in 43 TAC RULE §9.12, bidders must be prequalified to bid on a highway improvement contract.
Learn more about contractor prequalification.
If you have questions about this process, please contact TxDOT's Construction Division at (512) 416-2584 or by email.
You can also contact TxDOT's Maintenance Division by email.
The department's process for advertisement and issuance of bid forms is explained in 43 TAC RULE §9.13
Official advertisement platform is the Electronic State Business Daily (ESBD).
Learn more about preparing a bid. These roadway material or traffic control and safety device contracts will either be a state or local let maintenance contract.
The process to submit bids is outlined in 43 TAC RULE §9.14.
There are two acceptable methods to submit bids to TxDOT: electronic or manual.
- Electronic bidding: To bid on a TxDOT project electronically, you will need an iCX administrative account; however, you must first be qualified through Step 1 to receive an account. Learn more about the Electronic Bidding System.
Manual bidding: To bid on a TxDOT project manually, you can either request a bid form through iCX or you can contact the office that is listed on the advertisement after you have completed the prequalification process. You will return your bid to that office.
A bid guaranty or bid bond is required by Transportation Code 223 to bid on any TxDOT contracts. The bond covers the department in cases where the low bidder does not execute the contract. This requirement is further described in 43 TAC RULE §9.14. For electronic bidding, an electronic bid bond is required. See the Electronic Bidding System link above for more information.
Bids must be received by the letting official at the time and location specified in the advertisement. The process is outlined in 43 TAC RULE §9.15.
TxDOT is the official source for determining the low bidder and award on a contract. 43 TAC RULE §9.17 discusses the process of awarding a contract.
Use this link to find the awarded low bidder on State let contracts. A State let contract, a contract typically more than $300,000, is awarded by the Texas Transportation Commission about 3 weeks after letting. The Construction Division (CST) will reach out to the low bidder with the information needed to execute the contract. The low bidder will have 14 calendar days to send the partially executed contract with the required information back to CST for final execution.
Use this link to find the awarded low bidder on Local let contracts. A Local let contract, a contract let by a district which is less than $300,000, is awarded by the respective District Engineer about 48 hours after letting. The District that let the project will reach out to the low bidder with the information needed to execute the contract. The low bidder will have 14 calendar days to send the partially executed contract with needed information back to the district for final execution
For all other inquiries, please contact TxDOT's Maintenance Division by email.