Chapter 2: Construction Project Development

Section 1: Construction & Maintenance Agreement Timelines

Preliminary Design to Agreement Execution

When planning construction projects which impact railroad right of way, the following chart gives approximate timelines needed for rail coordination from preliminary design meeting to execution of a C&M Agreement.
C&M Agreement Timelines
Project Type
Lead Time (Months)
Conduits Under or Over Track
6-12
Common Ditch, Pipeline or Joint Usage (Encroachments on Railroad Right of Way)
9-18
Overpasses (New or Modified)
12-18
At-Grade Roadway Reconstruction or Widening
12-24
Traffic Signal Preemption
18-24
Projects Involving Track Construction or Relocation
24+
New At-Grade Crossings
24+
Underpasses (New or Modified)
24+
Maintenance Notification Letter
6+
The Maintenance Notification Letter represents
routine maintenance projects or projects with minimal impact on railroad right of way. These projects are covered in Chapter 3.

C&M Agreement Flow Chart

The flow chart on the following page depicts
the process for obtaining a C&M Agreement with a railroad company on a construction project.
Not all steps are applicable to
every
construction projects. Project steps and time frames will vary depending on the scope of the project.
C&M Agreement Flow Chart (click in image to see full-size image)
Figure 2-1. C&M Agreement Flow Chart