Section 6: Signature Authority

Introduction

Signature authority for traffic safety grants and contracts, assurances, certifications, and other documents is delegated to various levels within the Texas Department of Transportation (TxDOT). The , describes signature authority for TxDOT.
The
Legal Manual
is accessible online through the TxDOT network.

Signature Authority

The following table lists signature authority related to the Texas Behavioral Traffic Safety Program:
Signature Authority for Texas Behavioral Traffic Safety Program Documents
Document
Signature Authority
Highway Safety Plan (HSP)
Approved by the Texas Transportation Commission; TxDOT Executive Director signs Minute Order.
Certifications and Assurances of the HSP
Governor’s Representative for Highway Safety - TxDOT Executive Director
Federal Cooperative Agreements
Division Director, TxDOT TRF
National Highway Traffic Safety Administration (NHTSA) Agreements
Division Director, TxDOT TRF
Federal Grant Applications
Division Director, TxDOT TRF
Interagency Cooperation Contracts (for amounts less than $50,000)
Division Director, TxDOT TRF
Interagency Cooperation Contracts (for amounts of $50,000 or more)
TxDOT Director of Contract Services Division (CSD)
Traffic Safety Program Grant Agreements and Amendments (any amount)
Division Director, TxDOT TRF
State Vouchers for Federal Reimbursement
Grant Accountant, TxDOT Financial Management Division (FIN)
Project Celebration Agreements
TxDOT District Engineer
Request to NHTSA to Purchase Equipment (greater than $5,000) with Federal Funds
TxDOT TRF-BTS Director
Traffic Safety Billings and Reimbursements
TxDOT TRF-BTS Project Managers

Further Delegation of Signature Authority

When further delegations of signature authority are authorized, they must be made by:
  • Giving written notification to the employee, describing the specific grant or document and the extent of the signature authority and responsibility.
  • Sending a copy of the delegating memo to the appropriate office as identified in the following table.
Office to Receive Copy of Delegating Memo
If the delegation involves…
Then send the memo to…
Any grant
TxDOT Contract Services Division (CSD)
Any purchase
Purchasing Section, TxDOT Procurement Division (PRO)
Voucher Batch Cover or Invoice Approval
TxDOT Financial Management Division (FIN)
Other Official Document
TxDOT Contract Services Division (CSD)
In the absence of the TxDOT TRF Director, signature authority is delegated to the following individuals in the order noted:
  1. TRF-BTS Director
  2. other TRF section directors.
For more information on delegation of signature authority, see the .
The TxDOT district engineer, division director, or office director may submit a consolidated listing of employees to whom delegations are made.

Specific Authority to Contract

Specific authority to contract derives from Government Code, Title 7, Intergovernmental Relations, Chapter 771, Interagency Cooperation Contract, §771.003, Authority to Contract; Exceptions. For more information on authority to contract, see the TxDOT (link accessible only within the TxDOT network). Click on the “Delegation of Authority” link on the left navigation bar to access the signature authority document.