Section 5: Design Phase
Exhibit A Preparation
The district or RRD assigned consultant
prepares
the Exhibit A plan set following the diagnostic inspection to show
all work to be done on the project by TxDOT, the local government
and the railroad company.Starting on September 1, 2022, a Scope of Work Sheet
may be used on certain projects in lieu of an Exhibit A plan set.
See the Scope of Work Sheet segment below for more information.
For
roadwork, sidewalk work or
crossing
closure projects, the local government may choose to prepare the
Exhibit A plans showing details of the closure or may seek assistance
from the district. If the local government wants to be
reimbursed with Section 130 funds for either preliminary engineering
or construction activities, an executed advanced funding agreement
shall be in place prior to obligation of the funds. No local government
work is authorized for reimbursement prior to the written authorization for
that phase of work.
All Exhibit A’s must be signed, sealed, and dated by the engineer
designing the plans.
On local roadways, the following items of work are typically
constructed by the local government:
- Median installation.
- Civil features such as curb and gutter, guardrail, retaining walls and culverts.
- Traffic signal adjustments.
- Utility adjustments.
- Removing sight distance obstructions such as vegetation.
- Signing and striping (may be performed by TxDOT).
- Roadway alignment improvements.
- Installing conduit for traffic signal preemption.
The proposed civil work may be funded by the affected
road agency or Section 130.
The railroad company may
be willing to perform these duties as part of negotiating the final
agreement.The railroad company provides materials and labor for:
- Active warning devices and railroad cabin.
- Track circuitry.
- Traffic control.
- Providing a preemption connection between railroad cabin and traffic signal cabin(to determine limits during diagnostics).
- Replanking (crossing surface).
These items are reimbursed by TxDOT under
Section
130
funding.For details on how to develop an Exhibit A plan set, see Chapter
7 of this Manual.
RRD
will review and approve Exhibit A’s,
as well as any preemption forms, prior to preparing the individual
project agreement.Local Government Signature
If a local government manages the road at the at-grade crossing,
the title sheet of the Exhibit A must be signed prior to submitting
the Exhibit B to the railroad company. By signing the title sheet, the
local government agrees to the work shown on the Exhibit A, responsibilities
shown in the Master Agreement, and the cost participation shown
in the estimate. The district railroad coordinator arranges to have
the sheet signed.
Preemption Request Form
The railroad companies will review any preemption forms submitted
for
a Section 130
project. After approval,
some railroad companies may request a railroad specific
Preemption Request
Form be completed and signed. The form clarifies which preemption
circuits are requested on the project and the total amount
and type of preemption time
.RRD
will arrange to have the form signed
by the government that maintains the traffic signal.
Preemption
forms, reports, and request forms are uploaded into the TRIMS Project
Management Module by the RRD project manager. A copy of
the signed preemption request form will be included in the Exhibit
A packet with the railroad signal sheet
.
Scope of Work Sheet
Scope of Work Sheet
A Scope of Work sheet may be used in lieu of engineering plans
and a formal Exhibit A if the project will only consist of work
by the railroad including, but not limited to:
- Installation of Crossbuck or Stop/Yield signs.
- Passive to active signals.
- LED or other light updates to existing flashing lights and gates.
- Modification or replacement of the existing railroad signals and/or signal house (bungalow).
- Modification or installation of new preemption when the traffic signals are maintained by TxDOT.
for traffic signals maintained by a local agency, a
full plan set with a signed cover sheet including the local government
signature shall be used for the Exhibit A.
The Scope of Work sheet shall not be used for any typical
let work and/or civil work such as curb and gutter, sidewalk or
road approach. For off state system crossings, a simple, no cost
Advanced Funding Agreement shall be executed with the affected government
and referenced on the Scope of Work sheet.
Cost Estimates
A cost
estimate and circuit
diagram
are provided from the railroad company for labor and materials provided
by the railroad company. Estimates will clarify any cost
participation by the railroad company and will be reimbursed through
a railroad agreement.
The local government will produce an estimate for any labor
and materials provided by the local government. Estimates will clarify
any cost participation by the local government.
Unless approved
by
TxDOT, materials and labor provided by the local government
are usually not reimbursed via Section 130 funding. Construction
work funded by Section 130 will need to be covered under an Advanced
Funding Agreement
.For crossings on the state highway system, the district
may
pay
for any TxDOT labor or materials out of district funds. This work
is typically similar to work provided by a local government on an off-system
crossing. Work by a TxDOT contractor is also paid out of district
funds. If Section 130 funds are used for these types of
projects, the district must proceed through the typical letting
process.
The
RRD
project manager will review and
approve all estimates prior to development of the Exhibit B, Force
Account Agreement or Crossing Closure Agreement.For further information on reviewing railroad company cost
estimates and
circuit
diagrams, see Chapter
2 of this Manual.Programming
RRD
will request the district railroad
coordinator setup and obtain construction CSJs through
the TxDOTCONNECT system
for all Section 130
projects
which will use
federal funding to reimburse
the railroad companies, district work and/or local governments. The
district will update TRIMS with the CSJ and inform RRD.
For non-let railroad work, RRD will request Finance
Division's Letting Management Section (FIN) to setup a project number
and obligate funds once a draft agreement including signed Plansets/ SOW
and railroad estimates are completed.
FIN
will request each quarter that the
Finance Division Letting Management Section provide construction
CSJs for each of the planning CSJs. The Finance Division Letting
Management Section will create a new FPAA to include the construction
CSJs for an amount based on estimates to be paid out to railroad
companies and local governments. FHWA will review and approve the
FPAA. FIN will then setup the CSJs in PeopleSoft and notify
RRD of the Federal Project Number.
RRD will update TRIMS and the final plan sets with
the proper numbers before sending the agreements to the railroad
companies for final execution.
For let Section 130 funded projects, the district
will notify RRD of the CSJ and let date (see Section 2 for further
detail). The project will be coordinated as a typical maintenance
and construction project (including obligation by FIN prior to letting).