ROW PD shall submit the replacement housing supplement on form to the ROW Program Office for compliance review and approval date entry in TxC, even if the supplement is zero. The claimant’s names on the form shall agree with payee names in requests for payments submitted later. For a husband and wife, include both on page 1 of the form. Similarly, when there are several displacees from a single dwelling and a head of household cannot be identified, include all displacee names on page 1 of the form.

Comparable dwellings must be available at the time of supplement calculation. Tabulate these dwellings on form

ROW-R-107 Supplemental Payment Estimate, Replacement Housing

in the housing or rent supplement sections. Properties available at the time of supplement calculation may not be available at the time of acquisition. At the time the displacee is required to move, a comparable replacement dwelling shall be available to him at or below the selling price of TxDOT’s selected comparable; otherwise, the supplement shall be recalculated. Analyze comparables and use the most appropriate property to determine the cost to purchase or rent comparable replacement housing.

Any variances or unusual circumstances shall be included on page 2 of form

ROW-R-107 Supplemental Payment Estimate, Replacement Housing

. The remarks shall not simply repeat information from form , but shall support and elaborate on all of the facts pertinent to the subject property.

When applicable, form

ROW-R-107 Supplemental Payment Estimate, Replacement Housing

shall include an itemization of values of excess land and improvements carved-out from the parcel acquisition cost. Form shall be completed and attached to form

ROW-R-107 Supplemental Payment Estimate, Replacement Housing

when these calculations have been made.

In the remarks section of form

ROW-R-107 Supplemental Payment Estimate, Replacement Housing

, include the estimated average monthly utility costs at the displacement dwelling, with individual values itemized. In multiple ownership cases, also include information such as the relationship of living heirs, or if a deceased owner dies testate or intestate. When a tenant is related to the property owner, explain the tenant-landlord relationship and identify the value of any services being rendered in place of actual rent.

When there are multiple residential units on a parcel, record the displacement unit number (e.g., apartment building) on form

ROW-R-107 Supplemental Payment Estimate, Replacement Housing

. Also, record the month and year the displacee began occupancy. In the case of a subsequent or late residential occupant, record the day, month and year of initial occupancy.