Section 2: Evaluation and Estimate Forms
Residential Property Evaluation (Form ROW-R-106)
Tabulate residential property evaluations and index numbers on form
for comparable properties. This form shall be used to collect data on properties for sale or rent, and shall be included with the corresponding form
as supporting documentation.
Number the forms consecutively; no two having the same number on a project. Comparables used in submissions for supplements must be available, and must meet the standard for DSS dwellings. If form
ROW-R-106 Residential Property Evaluation
was previously submitted, it must be updated within four months of computing the current supplement.Update forms
ROW-R-106 Residential Property Evaluation
with respect to features, like property improvements and dwelling age, which can affect the index. If little or no change occurred, it is satisfactory to revise the information and inspection date on the old form. Completed forms
ROW-R-106 Residential Property Evaluation
are filed according to ROW CSJ numbers. If it is desirable to use a comparable property from one project for another project, make reference (on form ROW-R-107 Supplemental Payment Estimate, Replacement Housing
) to the ROW CSJ where the comparable is located.In the improvements section of the form, describe the quality, condition, and yard improvements categories using the same terminology as shown on the Development of Index Numbers chart. Use the chronological dwelling age, not the effective age. The dwelling square footage is that used for living purposes. It does not include porches, garages, or outside utility and storage areas.
In the remarks section of the form, include notes of unusual features such as those that enhance or detract from the value or livability of the property, explanations of variances from the norm in indexing, explanation of a high or low listed sales price, and type of neighborhood. Include a photograph which clearly depicts the comparable dwelling. Include utility costs in the remarks section with individual utility services itemized.
Supplemental Payment Estimate, Replacement Housing (Form ROW-R-107)
ROW PD shall submit the replacement housing supplement on
form
to the
ROW Program Office for compliance review and approval date entry
in TxC, even if the supplement is zero. The
claimant’s names on the form shall agree with payee names in requests
for payments submitted later. For a husband and wife, include both
on page 1 of the form. Similarly, when there are several displacees
from a single dwelling and a head of household cannot be identified,
include all displacee names on page 1 of the form.
Comparable dwellings must be available at the time of supplement
calculation. Tabulate these dwellings on form
ROW-R-107
Supplemental Payment Estimate, Replacement Housing
in
the housing or rent supplement sections. Properties available at
the time of supplement calculation may not be available at the time
of acquisition. At the time the displacee is required to move, a
comparable replacement dwelling shall be available to him at or
below the selling price of TxDOT’s selected comparable; otherwise,
the supplement shall be recalculated. Analyze comparables and use
the most appropriate property to determine the cost to purchase
or rent comparable replacement housing.Any variances or unusual circumstances shall be included on
page 2 of form
ROW-R-107 Supplemental Payment Estimate,
Replacement Housing
. The remarks shall not simply
repeat information from form
, but shall support and elaborate
on all of the facts pertinent to the subject property.When applicable, form
ROW-R-107 Supplemental
Payment Estimate, Replacement Housing
shall include
an itemization of values of excess land and improvements carved-out
from the parcel acquisition cost. Form
shall be completed and attached
to form ROW-R-107 Supplemental Payment Estimate, Replacement
Housing
when these calculations have been made.In the remarks section of form
ROW-R-107 Supplemental
Payment Estimate, Replacement Housing
, include the
estimated average monthly utility costs at the displacement dwelling,
with individual values itemized. In multiple ownership cases, also
include information such as the relationship of living heirs, or
if a deceased owner dies testate or intestate. When a tenant is
related to the property owner, explain the tenant-landlord relationship
and identify the value of any services being rendered in place of
actual rent.When there are multiple residential units on a parcel, record
the displacement unit number (e.g., apartment building) on form
ROW-R-107
Supplemental Payment Estimate, Replacement Housing
. Also,
record the month and year the displacee began occupancy. In the
case of a subsequent or late residential occupant, record the day,
month and year of initial occupancy.