6.4 RTL PS&E Submittal to DES
Refer to the
for detailed information on documenting the RTL PS&E submission to DES.
6.4.1 Submission Dates
All RTL PS&E submissions to DES should be made in accordance with the
.
To ensure projects requiring federal authorization are coherent with the Federal Project Authorization and Agreement (FPAA), TxDOT adheres to the PS&E Review and Processing Schedule. FHWA will only accept complete packages for review. Projects that do not have all required documentation will not receive federal authorization. All projects are required to contain the following elements prior to submittal to FHWA for review and authorization:
- Completed PS&E package;
- Completed and signed Form 1002;
- NEPA clearance date (ensure clearance aligns with ECOS)
- STIP approval status and date (ensure STIP approval status and date aligns with TxC fields.
- Environmental Clear to Let Date is completed in TxC;
- Signed Certifications for ROW acquisition, ROW encroachments, ROW relocation, State-Owned and Non-State-Owned utility Adjustments, Environmental, District CMP approval, and railroads;
- Signed Railroad Agreements (if required).
The DES-FPP section will hold incomplete PS&E packages until all required elements have been received.
In cases, where a complete package cannot be submitted to FHWA prior to the deadline, the District Engineer must request approval from the Chief Engineer to notify FHWA of the need for a late submittal and request confirmation of FHWA’s ability to authorize.
Districts should coordinate with DES-FPP in advance for projects that may be late.
6.4.1.1 Construction Management Plans
According to the
draft certifications for ROW acquisition, ROW encroachments, ROW relocation, State-Owned and Non-State-Owned utility Adjustments, Environmental, District CMP approval, and/or outstanding railroad agreements are due approximately four months prior to the letting date (refer to the schedule for exact dates). The status of the draft certifications is used to determine the need for a possible
Construction Management Plan (CMP)
.A CMP is an executive summary of the steps that will be shown in the plans to complete the project while mitigating the risk of delays in construction due to unclear project certifications including ROW acquisition, ROW encroachments, ROW relocation, State-Owned and Non-State-Owned utility Adjustments, Environmental, District CMP approval, and railroads;
A CMP is required on any project with unclear certifications after letting.
A CMP consists of the following elements:
- Request memo;
- Utility Conflict list, ROW acquisition, ROW encroachments, ROW relocation, State-Owned and Non-State-Owned utility Adjustments, Environmental, District CMP approval, and railroads;
- Contract time determination schedule;
- Phase narrative; and
- Conflict Layout Sheets.
Additional information on developing a CMP can be found in the
. The DES - FPP Section can also provide additional guidance.
6.4.2 Proposal
The proposal is the legal project document covering the itemized material quantities to construct the project and the regulations agreements, and specifications under which the contract will be executed. The proposal is composed of Specifications List, Bid Inserts, Special Provisions, Special Specifications, General Notes, Warranty Bond Amount, Working Days, Bid Items, DBE/SBE Goals, and other legal documents for bid submission. Building the proposal should be one of the last steps prior to RTL ePS&E submittal to DES.
Information for building the proposal can be found on the TxDOT.gov
.
6.4.2.1 Sealing the Engineer’s Estimate
Sealing the Engineer’s Estimate ensures that a professional engineer has reviewed and approved the estimate.
Instructions on inputting and sealing the Engineer’s Estimate can be found in the
.
6.4.2.2 Proposal copies
The department’s copy of the contract will become the official original repository reflecting bid item quantities, Special Specifications, Special Provisions, and General Notes which have been selected by the responsible engineer and applicable to the contract. Security-controlled, computer-generated CADD Seals will be used to generate proposal copies for bidder distribution.
6.4.2.3 Changes after submittal
Changes to the bid proposal information after submittal to the DES will be handled in the same manner as described below in
.