Section 3: Begin Work
Authorization to Begin Work
CST’s Construction & Maintenance Contract Letting Section (CMCL) is responsible for collection of all bonds, insurances, and clearances prior to executing a contract including Form 1295, “Certificate of Interested Parties”. On an annual basis, CMCL also collects the
, “Certificate of Insurance”.
Upon execution of the contract, CMCL will generate the “Authorization to Begin Work” letter. The date of this letter is auto populated into SiteManager under the critical date field as, “NOTICE TO PROCEED”. CMCL will provide the executed contract documents to the contractor and the district.
Do not allow the contractor to begin work until the Construction Division (CST) sends the “Authorization to Begin Work”. In accordance with the
Standard Specifications
Article 3.8, “Beginning of Work”, “do not begin work until authorized in writing by the Engineer”.In accordance with the
Standard Specifications
Article 8.1, “Prosecution of Work”, “begin work within 30 calendar days (7 calendar days for routine maintenance contracts) after the authorization date to begin work”. Beginning Time Charges
Time charges (SiteManger diary charges) begin 30 calendar days after the date of Authorization to Begin Work letter. The contractor has the option to begin work any time within the 30 calendar days. For contracts with work orders, such as a traffic signal project, begin working day charges as established for each individual work order.
In some cases, the contract will include a special provision to allow for extending the beginning of time charges on the contract beyond the standard 30 calendar days. When the contract includes a delayed start time provision, act in accordance with the contract provisions.
Activations
Construction contracts are loaded shortly after letting into Sitemanager.
Prior to contract activation, review the Contract Line Item Report to ensure all contract items are included
. If you identify an issue prior to activation, please contact the CMISD group at
. The District Construction Office (DCO) adds pay items that may be needed for payment that are
not loaded in the contract build process. A
full list of bid items can be
found on the
. B
e
low is a list of the most common added items that should be added at activation:
- DBE Goal Shortfall
- Extra Depth Drill Shafts
- Law Enforcement Personnel
- Material On Hand
- Payment Adjustment Positive
- Payment Adjustment Negative
- Safety Contingency
- Railroad Flaggers
Items c
annot be added after the contract is in "Active" status. Any additional Items needed after activation, must be added by Change Order (CO).
Refer to the SiteManager Contract Administration Manual
and
(internal access only) for more information regarding activation of the project in SiteManager.Checklist Events, Key Dates and Critical Dates
The use of the SiteManager Checklist Events, Key Dates and Critical Dates provides entries of important dates in the life of the Contract and can be used as a project management tool. The District Construction Office (DCO) is responsible for establishing the necessary entries at contract activation. Refer to the guide available on the
page for the full list of entries. Construction Division will conduct semi-annual reviews and notify the districts of any issues identified.