Best and Final Offer
A provider is typically awarded the contract based upon the
initial score it receives on its proposal evaluation. However, there
are circumstances in which TxDOT may find it beneficial to meet
with the top ranked providers to discuss their best and final offer
prior to the award of the contract.
If TxDOT determines discussions for best and final offers
are necessary, then it must schedule individual meetings with the
three top-ranked providers. In the case of multiple provider selection, discussions
will be held with a number of providers equal to the number of contracts
to be awarded plus three. Discussions will include:
- any portion of the responsive proposal in order to assess a provider’s ability to meet the RFP requirements,
- an opportunity for the provider to demonstrate an understanding of the project and remedy the proposal’s deficiencies,
- reasonableness of fee.
Once all discussions have concluded, TxDOT will send written
notification to each provider to submit its best and final offer.
Once received, the revised proposals will be re-evaluated using
the original scoring standards.
43 TAC §9.86