Section 3: Managing Change Orders in DMS

Creating Change Orders

You can use the Change Orders & Task Orders
tab to change a contract’s value or end date. When you change the value, you create an amendment to the existing contract that allows you to change the total value of the original contract and specify new values for meeting goals.

When you change the contract’s end date, you can end the contract on an earlier or later date than the current date on the contract.

Changing the Value of a Contract

Step 1:
Log in to DMS.

Step 2:
Locate desired contract and navigate to Contract Management
page.

Step 3:
Click the Change Orders & Task Orders
tab.

Step 4:
Click Change Contract Value
.

Step 5:
In the Change Order Information
field, enter the Change Order Title
.

Step 6:
From the Change Order Date
calendar selector, select a date for the amendment.

Step 7:
In the Change Order Note
field, enter additional information about the change order.

Step 8:
In the Contract Information
area, specify you are creating an amendment for the ADDITIONAL amount for the contract
, and enter the amount.

Step 9:
In the New Goal(s)
area, specify you are creating an amendment for the percent of the ADDITIONAL contract amount is
, and then enter the Waiver
, and Actual Goal
percentages for each category.

Step 10:
In the Subcontractors
box, click Update Blanks with $0.

Step 11:
Click Review

Step 12:
Review Change Order Information and click Save.

Changing the End Date of a Contract

Step 1:
Log in to DMS.

Step 2:
Locate desired contract and navigate to Contract Management
page.

Step 3:
Click the Change Orders & Task Orders tab
.

Step 4:
Click Extend/Shorten Contract
.

Step 5:
From the Extend/shorten contract to
calendar selector, select the new date on which the contract ends.

Step 6:
Click Review
.

Step 7:
Review and then click Save
.