Chapter 12: Payments
Section 1: Overview
Prompt Payment
49 CFR, Part 26.29 requires DBE and non-DBE subcontractors
to be paid promptly. TxDOT interprets prompt payment to mean the
prime contractor will pay each subcontractor for satisfactory performance
of its contract no later than ten days from receipt of each payment
the prime contractor receives from TxDOT. The prime contractor will
pay any retainage on a subcontractor’s work within ten days after
satisfactory completion of all the subcontractor’s work.
The prompt payment clause is referenced in TxDOT’s Special
Provision 009-009 Measurement and Payment. The prime contractor
should include in its subcontracts the same prompt payment provision.
Satisfactory completion is accomplished when:
- The subcontractor has fulfilled the contract requirements of both TxDOT and the sub- contract for the subcontracted work, including the submittal of all information required by the contract and TxDOT.
- TxDOT has inspected and approved the subcontractor’s work, and paid by TxDOT.
TxDOT may pursue actions against the prime contractor for
failure to execute prompt payment requirements. The penalties imposed
by TxDOT may include, but are not limited to: withholding all or
a portion of an estimate, suspending work, withholding project acceptance,
placing prime contractor in default for breach of contract, or other
actions deemed appropriate.