Contractual services are services of an individual, organization, firm or agency engaged in performing special services pertinent to traffic safety. All subgrantees awarding subcontracts shall comply with the terms and conditions of Sections 200.318 - 200.326 of the Uniform Guidance (2 C.F.R. Part 200).

Services provided by an individual, organization, firm, or agency, must be supported by a properly executed contractual or interagency agreement. Payments on contractual agreements must be supported by itemized invoices and made in accordance with the terms of the agreement. Agencies must also maintain records sufficient to detail the significant history of the procurement of the contractor.

Article 14, “Subcontracts,” of the Texas Behavioral Traffic Safety Program Grant Agreement Terms and Conditions, states:

“A subcontract in excess of $25,000 may not be executed by the subgrantee without prior written concurrence by TxDOT. Subcontracts in excess of $25,000 shall contain all required provisions of the Grant Agreement Terms and Conditions. No subcontract will relieve the subgrantee of their responsibilities under the grant agreement.”

All subcontracts must be entered into eGrants upon execution, with the exception that subcontracts in excess of $25,000 must obtain prior concurrence from TxDOT before execution. Subcontracts can be added to eGrants through “Supplemental Report,” and can be found under “Examine Related Items” (beneath all submitted and/or approved RFRs). To submit an executed subcontract, or to request prior concurrence for a subcontract expected to exceed $25,000, follow the steps outlined below:

TRF-BTS shall periodically monitor all subgrantee contracts and professional service agreements to verify compliance with the established state and/or local procurement procedures.

See Chapter 5, Section 11, “Procurement Standards,” for more information on subcontracts.

See in the eGrants help system for information on entering these costs into the eGrants Proposal Form Page.