Grant Inclusion
For travel to be considered for approval, the grant must include the following:
Requirement | Explanation |
|---|---|
Sufficient Travel Funds. | The grant budget should contain funds for travel. A line item for out-of-state travel or specific trips is not required. However, an indication of specific trips is recommended when known at the time of grant negotiation and approval. |
Sufficient funds in the “Other Direct Cost” category of the budget to cover registration fee, if required. | If the conference or out-of-state event requires a registration fee, sufficient funds will need to be budgeted and included in the “other miscellaneous cost” category (700) in the approved project budget. |
Provisions for out-of-state travel. | The grant must contain a provision that allows for out-of-state travel upon TxDOT approval and requires this approval prior to travel and reimbursement. (See example following this table.) |
The provision for out-of-state travel reads as follows:
“For out of state travel expenses to be reimbursable, the subgrantee must have obtained the written approval of the Department, through eGrants, prior to the beginning of the trip. Grant approval does not satisfy this requirement.”