TxDOT Review

In reviewing the RFR, the Project Manager will verify that:
  • All entries, extensions, and attachments are correct.
  • Each item is clearly identified.
  • Documentation to substantiate the expenditures, or summaries of documentation for salaries and fringe benefits, has been submitted.
If the review of the RFR reveals errors, incomplete information or other problems, the Project Manager can send the RFR back to the subgrantee by changing the status of electronically submitted RFRs through eGrants to “Modifications in Progress” to allow a subgrantee to make any necessary corrections.
Project managers must follow up on any RFR that has been sent back for modifications to ensure the subgrantee has resubmitted the RFR to TxDOT for approval by changing the status to “RFR Submitted.” If an error is detected after the RFR has been processed, the Project Manager will prepare an e-mail requesting the subgrantee to make an adjustment on the next RFR. If the final RFR has been processed, the subgrantee will have to issue a refund check to TxDOT if they were overpaid. If underpaid, the subgrantee will be asked in writing to submit a revised final RFR.
The Project Manager will review RFRs and complete the Review Comments page of the RFR. There are three questions on this page that the Project Manager must answer concerning budget and supporting documentation submitted by the subgrantee. A comments box is also included on the page to allow the Project Manager the opportunity to provide any comments.
See for detailed information on reviewing and documenting Performance Reports and RFRs submitted via eGrants.