TxDOT Review
In reviewing the RFR, the Project Manager will verify that:
- All entries, extensions, and attachments are correct.
- Each item is clearly identified.
- Documentation to substantiate the expenditures, or summaries of documentation for salaries and fringe benefits, has been submitted.
If the review of the RFR reveals errors, incomplete information
or other problems, the Project Manager can send the RFR back to
the subgrantee by changing the status of electronically submitted RFRs
through eGrants to “Modifications in Progress” to allow a subgrantee
to make any necessary corrections.
Project managers must follow up on any RFR that has
been sent back for modifications to ensure the subgrantee has resubmitted
the RFR to TxDOT for approval by changing the status to “RFR Submitted.”
If an error is detected after the RFR has been processed, the Project
Manager will prepare an e-mail requesting the subgrantee to make
an adjustment on the next RFR. If the final RFR has been processed,
the subgrantee will have to issue a refund check to TxDOT if they
were overpaid. If underpaid, the subgrantee will be asked in writing
to submit a revised final RFR.
The Project Manager will review RFRs and complete the Review
Comments page of the RFR. There are three questions on this page
that the Project Manager must answer concerning budget and supporting
documentation submitted by the subgrantee. A comments box is also
included on the page to allow the Project Manager the opportunity
to provide any comments.
See
for detailed information
on reviewing and documenting Performance Reports and RFRs submitted
via eGrants.