The Texas Behavioral Traffic Safety Program requires the subgrantee to maintain complete documentation of claims in the form of source documents in support of amounts claimed. Source documents include time sheets, invoices, receipts and other records of costs incurred.

Matching costs will be subject to the same financial review procedures as expenditures submitted for reimbursement and must be supported with appropriate documentation. To the extent reasonable, documentation for matching contributions should be supported by the same methods used by the subgrantee’s organization to support all other costs.

The subgrantee must retain all records, including source documentation for expenditures and matching costs, for four years from the date of final payment until completion of all audits, or until pending litigation has been completely and fully resolved.