A database of all Texas Behavioral Highway Safety Program equipment and controlled assets is maintained by TRF-BTS. Entries of federally funded equipment and controlled assets are performed by the TRF-BTS Policy and Procedures Coordinator, based on the information submitted on the “Equipment” (400) page of the monthly RFR. Inventory items are then grouped according to the agency in possession (for example, Texas Department of Public Safety, Texas A&M Transportation Institute, TxDOT, Austin District, etc.).

Once every two years, the TRF-BTS Policy and Procedures Coordinator sends a Certification of Existence and Condition for Traffic Safety Program Inventory Form listing all reported traffic safety personal property to all agencies receiving grants. The form must be completed and returned to TRF-BTS and verifies the status of property condition, current and future usage for traffic safety activities, and date of the last physical inventory.

When the completed inventory certification forms are returned, TRF reviews them to verify that:

TxDOT project managers physically verify the existence and traffic-safety use of each item. This verification is typically completed during on-site monitoring.