If the review of the Performance Report reveals errors, incomplete information, or other problems, the Project Manager can send the Performance Report back to the subgrantee by changing the status of electronically submitted Performance Reports through eGrants to “Modifications in Progress” to allow a subgrantee to make any necessary corrections.

While reviewing a Performance Report, TxDOT project managers

must

rate the subgrantee’s performance for the reporting period by completing the Review and Comments form page found on the Performance Report. This rating includes checking the appropriate box that the subgrantee exceeded, met, or did not meet the goals and objectives established in the grant for the reporting period. Project managers can also recommend that a subgrantee be placed on high risk suspension or termination. The Project Manager’s rating of the subgrantee’s Performance Reports will play an integral role in determining the eGrants grading system’s final grade for the project (see Chapter 6, Section 7). A comments box is included on this page and project managers are required to enter comments on the subgrantee’s performance for the reporting period as well as for the year to date.

See eGrants for detailed information on reviewing and documenting Performance Reports and RFRs submitted via eGrants.

To approve a Performance Report, project managers change the status of the electronically submitted Performance Reports to “PR Approved.” Once approved, subgrantees will be able to view the approved Performance Reports, including the Project Manager’s Review and Comments form page.