File Security

All file information is a matter of public record and is subject to the Texas Public Information Act (TPIA).
However, unless required by the TPIA, proper file management precludes public access to the files, which may include information of a sensitive nature such as personnel salaries, budget information, and internal correspondence.
 Access to the file of record will therefore generally be limited to those governmental officials with responsibility for the submission, operation, and close-out of the projects. These officials will include project managers and program managers, program planners and administrators, and auditors.
TxDOT policy requires that we safeguard confidential/sensitive information. Therefore, as a reminder, all attachments submitted via eGrants must not contain confidential/sensitive information. Before submitting any attachments, redact, blank-out, or block such information, including social security numbers (even if it is only the last 4 digits of an SSN), items such as bank account numbers (generally found at the bottom of a check), credit card data (displaying the last 4 digits is acceptable), and/or any other confidential/sensitive data that is not required/needed to support grants-management, performance reports, reimbursement requests, or monitoring reports.