Texas Government Code §441.1855, enacted by Senate Bill 20, requires that all grant agreement records, including each grant contract entered into by a state agency and all grant contract solicitation documents related to the grant, must be retained for seven years from the date the grant is completed or expires, or all issues that arise from any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the grant contract or documents are resolved, whichever occurs last. TRF eGrants records are purged annually, according to the TxDOT Records Retention Schedule, and based on the annual federal fiscal year closeout on December 31. The term “records” is explained to include all books, documents, papers, accounting records, and other evidence pertaining to costs incurred and work performed.

As stated in the Grant Agreement General Terms and Conditions, the subgrantee is required to retain the agency's grant agreement and grant related documents for four years from the date of final payment under this agreement, until completion of all audits, or until pending litigation has been completely and fully resolved, whichever occurs last.