Final Federal Voucher
TxDOT has until December 31 of each year to turn in the Texas
Behavioral Traffic Safety Program Annual Report to the National
Highway Traffic Safety Administration (NHTSA), which includes closing
out the fiscal portion of the program. Final Requests for Reimbursement
(RFRs) are due from subgrantees no later than 45 days after the
end of the fiscal year. Between the RFR due date and December 1,
the TxDOT Traffic Safety Division-Behavioral Traffic Safety Section
(TRF-BTS) processes the RFRs to the TxDOT Financial Management Division
(FIN). FIN sets a date each year when final RFRs are due.
RFRs received after the deadline cannot be processed
and approved for payment. FIN requires about two weeks to process
RFRs and to complete the final voucher.
Subgrantees will be liable to pay monetary
damages for any shortfall of match.
Federal law also requires that the final voucher’s local benefit
must equal at least 40 percent of total State and Community Highway
Safety Program (402) funds expended to date, and that state and local
funds match at least 20 percent of the total (federal, state, and
local) program expenditures.
Final vouchers are submitted to NHTSA in the same manner as
progress vouchers. They are routed through TRF-BTS so that the final
Highway Safety Program Cost Summary Form can be reconciled with
the final voucher.