Introduction

During the course of a project, circumstances may arise that accelerate project activities, delay the project, or are otherwise outside of the scope of the project. According to 2 C.F.R. §200.328, and Article 7 of the Grant Agreement Terms and Conditions, the subgrantee must inform the grantor (TxDOT) of any events that may have “significant impact upon the supported activity” as soon as these become known. These conditions are defined under “Frequency” in Chapter 5, Section 2 of this manual.
Notification and resolution of adverse or favorable conditions, as appropriate, between a subgrantee and TxDOT, or TxDOT and the federal grantor agency (National Highway Traffic Safety Administration [NHTSA]), are described below.
An incomplete or incorrect Performance Report or Request for Reimbursement (RFR) should be immediately returned to the subgrantee Project Director for correction. Appropriate documentation of the nature of the problem should be included in the transmittal. Project managers can send an RFR or Performance Report back to the subgrantee for corrections by changing the status of electronically submitted performance reports and/or RFRs through the Traffic Safety Electronic Grant Management System (eGrants) under “Change the Status” to “Modifications in Progress.” While in “Modifications in Progress,” the subgrantee will be allowed to make the necessary corrections and then resubmit the documents for project manager review.