Ongoing monitoring should involve grant personnel with management or oversight responsibility for the project. In addition to the Project Director, this would include a financial officer, possibly an agency grants manager, and any other key project personnel.

Each TxDOT district has an Internal Review Analyst (IRA) who works for the District Engineer and is trained to monitor and audit grants. This person is an excellent resource who can possibly assist the Traffic Safety Specialist (TSS) and provide guidance on laws, regulations, policies, and procedures.

The TRF-BTS Policy and Procedures Coordinator is another excellent resource, and may be asked to assist if there is a history of poor performance, or in the case of particularly large and/or complex grant projects such as grants with state agencies or STEP projects. The TRF-BTS Policy and Procedures Coordinator can also provide guidance for determining when to request assistance from management, senior program coordinators, or financial specialists based upon the nature and severity of problems encountered, or if fraud is suspected.