Ongoing monitoring can occur daily, weekly, or monthly. Weekly phone calls may be appropriate if there are problems. Monthly status meetings might be needed for complex projects or those with significant problems. Written correspondence, including e-mails, should address routine matters, unless problems are encountered. Quarterly review meetings between the subgrantee and the Project Manager are required.

The Project Manager is usually responsible for monitoring the project throughout the entire grant period, providing technical assistance as needed, and ensuring that the grant provisions are being followed. Regular and close communication between the Project Manager and subgrantee Project Director is encouraged to assist in the early detection of problems.