It is TRF-BTS’s responsibility to monitor TxDOT federally-funded traffic safety grant agreements and project files of record in order to review compliance with TxDOT’s established project management procedures, and with other state and federal regulations and laws.

TxDOT compliance responsibilities include the Project Manager’s monitoring responsibilities outlined in Sections 1-3 of this chapter. To assist TxDOT in its oversight efforts, TRF will provide an additional level of monitoring and oversight of TRF-BTS-managed grants that will assist in the prevention of program mismanagement and fraud. The TRF Compliance Monitor will provide desk reviews of selected projects through the eGrants system. The TRF Compliance Monitor has full access to all files in eGrants, and therefore, can view all projects along with all attached documentation. The TRF Compliance Monitor will annually review 10% of all yearlong TRF-BTS traffic safety projects. The desk review process will begin upon completion of the Onsite Monitoring Report by the TxDOT Project Manager.

These periodic program area monitoring reviews help provide operational consistency, ensure that laws and regulations are followed, and that programs and resources are protected from waste, fraud and mismanagement. All subgrantees must be treated fairly and the TRF Compliance Monitor should be watchful for lengthy relationships between subgrantees and the Project Manager which might imply or result in favored treatment. Projects to be reviewed, by program area, will be selected based on the criteria identified below.

In addition to TxDOT’s normal compliance monitoring and management review function, TRF assists project managers with procedural compliance and provides appropriate assistance and training.