Section 8: Annual Report to NHTSA
Introduction
The TxDOT Traffic Safety Division - Behavioral Traffic Safety
Section (TRF-BTS) is responsible for submitting the Annual Report
to the National Highway Traffic Safety Administration (NHTSA). The
report describes the accomplishments of the Texas Behavioral Traffic
Safety Program and is due within 90 days after the end of the federal
fiscal year (December 31).
Report Contents
As prescribed in the Uniform Procedures for State Highway
Safety Programs (23 C.F.R. 1300.33), the annual report must include
the following:
- The State's progress in meeting its highway safety goals, using performance measures identified in the Performance Plan. Both baseline and most current level of performance under each measure must be given for each goal.
- A description of how the projects and activities funded during the fiscal year contributed to meeting the State's highway safety goals. When data becomes available, a state should report progress from prior year projects that has contributed to meeting current state highway safety goals.
Based on the above federal requirements, the TRF-BTS Annual
Report to NHTSA consists of the Annual Evaluation Report (compiled
by TRF-BTS) and the Financial Obligation Closeout (compiled by the
TxDOT Financial Management Division [FIN] in coordination with TRF-BTS).
The TRF-BTS Annual Report includes:
- A three to five-page overview of statewide highway safety accomplishments.
- A summary report by program area describing the results of the completed projects that includes a synopsis of:
- Activities.
- Costs and accomplishments.
- Contributions of independent groups.
- Any program income earned or used.
- Significant legislative and administrative accomplishments.
Final Administrative Evaluation
To satisfy the NHTSA’s requirement of accumulating data and
submitting the annual report, TRF-BTS compiles information contained
in the final performance reports, program area summaries and analyses,
year-end statistics, and other pertinent information at the end
of each project and conducts a final administrative evaluation.
The final administrative evaluation provides a judgment of value or
worth based on:
- The measurement of actual tasks or activities compared with planned levels of performance of each program area project.
- The listing of major accomplishments.
- The assessment of unit cost and other aspects of operational efficiency.
The above information is included in the TRF-BTS Annual Report
submitted to NHTSA.
Financial Obligation Closeout
The Financial Obligation Closeout is a final accounting of
expenditures. As required in the Uniform Procedures for State Highway
Safety Programs (23 C.F.R. §1300.22, §1300.23, and §1300.24), the
Financial Obligation Closeout will include:
- The final official voucher for total expenses incurred containing the following information for expenses claimed in each program area:
- Program area or project number.
- Federal funds obligated.
- Amount of federal funds allocated to local benefit.
- Cumulative total cost to date.
- Cumulative federal funds expended.
- Previous amount claimed.
- Amount claimed this period.
- Special matching rate (if applicable).
- Final Highway Safety Performance Program Cost Summary.
TRF-BTS is responsible for completing the Financial Obligation
Closeout and submitting it to the appropriate signature authority
for transmittal to NHTSA for approval.