Electronic Documents and Forms (eGrants)

eGrants is a web-based system supporting proposal submission, proposal scoring, grant awards, grant cycle project management, and monthly project reporting for the Texas Behavioral Traffic Safety Program.
The system allows subgrantees to electronically create and submit project proposals, manage projects, and submit monthly Performance Reports and Requests for Reimbursement (RFRs), and provides a tool for Texas Behavioral Traffic Safety Program staff to electronically review, score and award grants, monitor project performance, generate reports, and manage ongoing program activities.
The benefits and features of TRF eGrants include:
  • Flexibility & Modularization.
     Provides the ability to support multiple grants and project types by allowing for easy creation and modification of templates, business flows and user profiles that leverage a single underlying platform.
  • Role-based Security.
     Provides a role-based security and encryption facility that allows all levels of access to the system by administrators, subgrantees, Project managers, peer reviewers, and various other end-users, while protecting sensitive information from unauthorized access.
  • Integrated Reporting.
     Makes it easy to generate different types of reports, both routine and ad hoc.
  • User Friendly Interface.
    Allows for easy use by a wide variety of users, i.e., program staff, subgrantees, and other customers (state and federal agencies).
  • Consistent Formatting.
     Consistently provides an efficient format across pages and forms to make the process easier to navigate.
  • Electronic File of Record.
     Serves as main repository for collection and management of program information in a centralized relational database that is accessible through commonly available technology, such as a web browser.
  • Electronic Signatures.
     Requires all grant contracts to be signed electronically.
  • Paperwork/Data Entry Reduction.
     Effectively reduces or eliminates duplicate data entry, hard copy distributions, and storage of hard copy documentation.
  • Increased Accuracy of Data.
     Automatically applies business rules, calculations, and error-checking to minimize mathematical errors.
  • Improved Documentation.
     Email capability, system messaging, and online notes and comments provide efficient communication and project documentation.
Wherever this manual requires grant-related submissions of documents to TRF “in writing” or “in written form,” these documents may be uploaded into the eGrants system.