Section 5: TxDOT Approval
TxDOT Review
When the TxDOT signatory executes a grant agreement by signing
it, he or she is certifying that the agreement:
- Is legal and payable.
- Includes all required and applicable provisions.
- Complies with all applicable federal, state, and TxDOT regulations and laws.
- Has received federal approval when such approval is required.
- Has been budgeted with available funds.
- Is authorized for funding by the Texas Transportation Commission as part of the Highway Safety Plan (HSP).
Therefore, before approval, project managers will review all
grant agreements for form and content, applicable provisions, eligibility
of costs, consistency, and accuracy.
If the prospective subgrantee is a first-time
subgrantee to be provided traffic safety funding, it may be necessary
to request a pre-negotiation or pre-award review in accordance with
2 C.F.R. Part 200.
When Problems Are Found
If the district or the Traffic Safety Division (TRF) detects
problems with a grant agreement, the agreement is returned for resolution
of the problems before signing.
Changes During Review and Approval
A change made during the approval process could jeopardize
the mutual agreement unless all parties acknowledge and accept the
change. Therefore, any proposed change must be discussed with all
parties
before
the change is made.TxDOT Signature Authority
For information on TxDOT signature authority, see Chapter 1, Section 6, of this manual. Also,
describes signature authority for the Texas Behavioral Traffic Safety Program. (Note: The
Legal Manual
is accessible online only through the TxDOT network).Originals
For paper executed grants (prior to 2018), one original agreement
document is prepared and is kept in the TxDOT file of record. For
electronically executed grants, the agreement can be found in eGrants.