Section 4: Subgrantee Approval
Introduction
A grant agreement must be approved and executed in accordance
with subgrantee procedures. This may involve placement on the agenda
for a city council meeting, the county commissioners’ court, or
a state agency’s director, board, or commission. Scheduling time
frames vary from agency to agency.
Some local governments require agenda items to be heard
at three consecutive meetings, which adds significantly to the time
required for grant approval.
Scheduling requirements must be considered in the approval
process to stay on a project schedule so that it can be activated
on time.
Local Resolutions and Ordinances
A local government may issue one and possibly two resolutions
during the life of a project. The first resolution may authorize
the local government to file the application. If the application
is selected for funding, another resolution may be issued to authorize
signing the grant agreement and to designate an officer (usually
the mayor, city manager, or county judge) to execute the agreement.
Some local governments have enacted an authorizing ordinance
wherein an officer is designated as having authority to execute
any agreement on behalf of the local government.
The authorizing resolution or ordinance must be retained by
the subgrantee in order to verify the authority of the local government
to enter into the agreement.