Modification Process

If a proposal requires modifications, the Project Manager assigned to the proposal will initiate the modification process. Proposal issues to be negotiated or modified arise from the internal comments from the individual members of the proposal scoring teams and from the Project Manager if they did not score the proposal. The Project Manager reviews all internal comments and determines the applicability of the comments for proposal modification. A due date is established each year to submit modifications.
If proposal modifications are necessary, the modification process is as follows:
  1. The Project Manager sets the proposal to “Modifications in Process.”
  2. The potential subgrantee logs into eGrants and accesses their proposal.
  3. If the potential subgrantee agrees to suggested changes, they access the proposal pages and make the necessary modifications and submit the changes to TxDOT by choosing “Proposal Modifications Submitted,” and clicking the "Change Status" button under the “Change the Status” section of the Proposal Menu.
  4. If the potential subgrantee does not agree to suggested changes, they can withdraw their proposal by choosing “Proposal Withdrawn,” and clicking the “Change Status” button under the “Change the Status” section of Proposal Menu.
  5. The proposals that are ready are pushed forward to “Approved” status and then to generate grant agreements. The proposals that still need modifications are not pushed forward until necessary changes are made.