Meeting Agenda

Basic items that need to be covered and explained in detail to the subgrantee staff include:
  • What is expected of the subgrantee, including:
    • Preparation and submission of the RFR.
    • Preparation and submission of the Performance Report (including information concerning underruns and overruns).
  • What is expected from TxDOT personnel.
  • How the project will be monitored.
  • What costs will be eligible for reimbursement by TxDOT.
  • Documentation required for expenditures.
  • Project objectives.
  • Evaluation of project results.
  • Grant contents.
  • Subgrantee and TxDOT responsibilities.
  • Traffic Safety Program General Terms and Conditions.
  • Audit requirements, records retention.
  • Other, as dictated by the nature of the grant.
Points of contact (telephone numbers and email addresses) should be established at the meeting.