Section
6:
Invoice Submission, Review, and Payment
University invoices and supporting documentation
are submitted to RTI through a dedicated email account. After receipt,
RTI’s Accounting Specialist reviews each invoice, to include but
not limited to, adequate supporting documentation, accurate invoice
totals, required approvals, late-invoicing penalties, travel reimbursement
limits, and overdue deliverables. Next, RTI’s Project Manager reviews
the invoice to ensure all costs
are appropriate and creates
a receipt for the invoice. RTI’s Project Manager
approval
is documented on the review form, which is retained with the university
invoice. After the Project Manager notifies the Accounting Specialist that
the invoice is approved, the Accounting Specialist notifies TxDOT’s
Finance Division that the invoice is approved for payment.If an invoice is not approved, the Accounting Specialist advises
the university and requests resubmission of the invoice with adjustments
and/or additional documentation as appropriate. Invoices are typically
paid by the Texas Comptroller’s Office 30 days after their receipt
at RTI, pursuant to CRIA Article 13, “Billing and Payment”.