The University submits a Change Request Form

and associated working documents

to the project’s PM when a Modification of a Project Agreement is required. The PM will review the

submitted items

with the PMC for concurrence and then forward the

change

request to the RTI

Change Review Board

for approval.

The Change Request Forms shall include information on changes to the agreement, a justification, and impact if not implemented. Enough information must be provided to enable TxDOT to make an effective and realistic initial evaluation of the request. Modifications are evaluated against the triggers for amending the SPR Part II Work Program in accordance with provisions found in 23 CFR 420 and 2 CFR 200 (reference Chapter 1, Section 5 of the Research Manual, subheading Modifications to the Work Program). Once approved, the PM and CS will work with the University to draft a formal agreement modification.

As required, the CS will also begin prepping an SPR Part II Work Program amendment detailing the modification being requested. The program amendment is then submitted to the local FHWA Division Administrator for final approval. No work shall begin prior to having approval by the local FHWA Division Administrator. Once approved by FHWA, the Modification is then executed by TxDOT and the University. Each university Liaison receives an activation list which accompanies an activation letter which reflects the changes for each project. The Activation date is the first day that work can be performed under the modified agreement.