District Letter of Authority

The District’s letter of authority must include the following:
  • authorize the utility to proceed with the necessary adjustment work
  • request notification of starting and completion dates
  • request notification for inspection of salvage materials before disposal by sale or scrap
  • include any desired special instructions concerning specifications attached or included in the agreement
  • stress appropriate safety measures and compliance with TMUTCD to be observed
  • designate the appropriate TxDOT personnel and other responsible parties to be contacted concerning the adjustment work
  • Buy America Compliance.
Additionally, submissions of billings should include:
  • U-Number/Utility ID,
  • payment ID,
  • invoice displaying required details:
    • U-Number/Utility ID
    • invoice number
    • start and end dates of accommodation
    • utility name
    • utility mailing address
    • utility phone number
    • ROW CSJ/project ID
    • construction CSJ/project ID
    • street address where records can be accessed for audit
    • the 14-digit vendor ID number
  • billing address in the same format as the approved estimate.