Distribution of Assemblies

Upon receipt of the agreements and supporting documents, the Districts will:
  • verify the Utility ID
  • perform the necessary review
  • execute the agreement on behalf of TxDOT, if found satisfactory.
Upon agreement approval, the District as executing office will:
  • forward electronic copy of the executed agreement to the ROW Program Office for record
  • forward one electronic copy of the agreement assembly to the Utility.
Upon receipt of the executed agreement assembly, the ROW Division will perform the administrative review of the agreement and will issue a review memo to the District. Any conditions mentioned in the ROW Division’s memo will be sent out to the District. A conditional approval requires the conditions to be addressed before any payment will be made. Major changes in the scope of work must be approved by the District in an amendment to the agreement.
The original assembly must be returned to the utility with the District’s letter of authority to proceed with the necessary adjustment work.