The existence of a Utility Coordination Council, meeting regularly to discuss upcoming utility projects, may already be established in large municipalities and in some Districts. TxDOT participation and attendance at such meetings is strongly encouraged. If no Utility Coordination Council exists in a District, TxDOT personnel are encouraged to actively suggest and assist in the formation of a Utility Coordination Council.

The council should accomplish and promote the following:

better awareness of proposed construction activities of each participant;
introductions of key personnel, and contact representatives, of each participant;
a forum for resolution of conflicts between participants; and
an opportunity for partnering in proposed construction.

Participants should include:

Utilities
LPAs
Appropriate TxDOT District Administrative Management Personnel
TxDOT District Right of Way Representative
TxDOT Utility Liaison