Districts are strongly encouraged to host with all known utilities operating within the District’s boundaries.

Make utilities aware early of the accommodation issues associated with TxDOT construction. Early communication provides utilities the opportunity to plan budgets for upcoming construction and informs TxDOT planners of proposed utility construction in time to minimize costly adjustments and delays, and improve relations with utilities involved.

The District Engineer, along with Area Engineers, is responsible for scheduling annual meetings. Participants include the following:

TxDOT District Engineer or designee;
TxDOT District Director of TP&D;
TxDOT Right of Way Representative and/or LPA Coordinator;
TxDOT Utility Liaison;
TxDOT Environmental Representative;
Executives or engineers of
all
known utilities operating within the District;
County Engineers or their representatives;
FHWA Representative(s); and
LPAs that may be involved in any proposed TxDOT project.

Schedule the meeting far enough in advance to allow time for participants to make plans to attend and submit items for the agenda. During the initial meeting, discuss potential follow up activities, as described in “The Process.”