The Utility Memorandum of Understanding (MOU) is a

voluntary, non-binding

document between TxDOT and a utility partner. The intent of the document is to clarify responsibilities and duties of both parties in the pursuit of an effective cooperative relationship. As a District implements “The Process," it is suggested that the MOU be used to:

Make a symbolic pledge for commitment to cooperation.
Introduce “The Process” to new participants.
Educate utility companies in TxDOT procedures.
Renew or reinforce utility liaison.
Establish partnerships with major utility service providers.

The sample MOU that accompanies these instructions is a foundation document upon which to build. The information included in the foundation document is essential and should be retained in the final instrument prepared by the District. Preparation of the MOU will be the responsibility of the District Director of TP&D. The MOU may be tailored to address the individual needs of each utility service provider and Districts may exercise the flexibility to include additional provisions to address Local conditions as appropriate. An MOU should be developed with each major utility service provider or group of utility service providers with the goal of maximum utility industry participation.

NOTE: There is a similar Memorandum of Understanding for execution between TxDOT and utility trade associations. This instructional guide is applicable for those MOUs, excluding the portions that pertain to formation of the Steering Committee and the signatory authorities. The ROW Division Director for TxDOT and the Executive Director of the trade association will execute the MOUs with the trade associations.