Released - Limited for Preliminary Utility Activities - Right of Way Sub-process Activity I

  • Participants
  1. TxDOT Right of Way Representative
  2. TxDOT ROW Program Office
  • Objectives
  1. Identify need and requirements for limited release.
  2. Document justification for and approval of limited release.
  3. Approval of Limited Release.
  • Activity Narrative
  1. To properly coordinate utility activities within advance project development, a Release - Limited for Preliminary Utility Activities must be obtained. The limited right of way release provides the authority for TxDOT to incur costs for preliminary utility activities, including design and procurement of materials, before the normal right of way release. Full Authority to Proceed is contingent upon completion of environmental studies, route studies and receipt of the right of way map by the TxDOT ROW Program Office. These prerequisites may not always be completed at this point. Types of utility activities that will typically be the subject of this limited release include location determination, potential conflict identification, and preliminary cost estimate preparation.
  2. Documentation is necessary to establish TxDOT internal controls for audit purposes. The limited right of way release must originate with a written request prepared by the District with approval granted by the TxDOT ROW Program Office.
  3. Costs incurred for utility activities under the limited right of way release will not be subject to Local Public Agency (LPA) participation. If Federal cost participation is requested on the project, the early utility activities must be included as components of the environmental investigations.