This meeting is held each year following approval of the TxDOT STIP. Prior to the meeting, a “utility friendly” chronological listing of the upcoming year’s proposed construction letting schedule should be prepared for general distribution to local utility industry representatives. This “utility friendly” project listing is prepared with focus on TxDOT projects and project information of particular interest to utilities and in a format that is clear and understandable to the public. In order to ensure clarity, it is recommended that the project listing be prepared as a cooperative TxDOT-Utility effort. Projects should be listed in chronological order by proposed letting. Project categories without utility impacts should be eliminated from this customized listing (i.e., overlays, pavement markings, and maintenance contracts). The Annual Meeting is conducted by TxDOT and is intended to provide a forum for discussion of the TxDOT construction schedule with local utilities. Particular emphasis is placed on early awareness of the major utility concerns associated with accommodating TxDOT construction. Early communication of this type provides utilities with the opportunity to do fiscal planning for upcoming construction with consideration given to utility budget cycles, construction schedules, and consumer service requirements.