Design and Utility Construction Phase: Pre-letting Utility Meeting - Process Activity VIII

  • Participants
  1. Responsible Party
    • TxDOT Project Design Engineer/TxDOT Project Construction Engineer
  2. Necessary Parties
    • Utility Construction Representative
    • Utility Design Representative
    • TxDOT Design Consultant
    • TxDOT Project Construction Engineer
    • TxDOT Right of Way Representative
    • TxDOT Utility Liaison
  3. Interested Parties
    • TxDOT Area Engineer
    • Other TxDOT Parties as appropriate
  • Objectives
  1. Declare specific status of:
    • Right of way acquisition schedule
    • Relocation schedule
    • Hazardous material remediation schedule
    • Utility adjustments outside of PS&E
  2. Update construction schedules for TxDOT and Utility construction.
  3. Announce Special Provision/Certification dates and identify recent revisions.
  4. Finalize remaining utility designs.
  • Activity Narrative
  1. The Pre-letting Utility Meeting is held due to the lapse of time and likelihood of design modifications that may affect utility adjustments after PS&E submittal. This meeting will be conducted before the TxDOT Pre-bid Conference to identify utility concerns for prospective bidders. The purpose of the Pre-letting Utility Meeting may be served by including local utilities in the TxDOT Pre-bid Conference, if held locally. In this instance, the Responsible Party becomes the TxDOT Project Construction Engineer
  2. When a separate Pre-letting Utility Meeting is held, it is the TxDOT Project Design Engineer’s responsibility to ensure that pertinent information is conveyed at the Pre-bid Conference. This meeting will provide a final opportunity to refine special provisions before receipt of bids.
  3. Particular attention should be given to the coordination of outstanding utility adjustments with the TxDOT sequence of work. Effective coordination will maximize mutual benefits to be realized by all parties to the cooperative effort.