Responsible Party

TxDOT Project Design Engineer

Necessary Parties

Utility Design Representative
TxDOT Design Consultant
TxDOT Design Team
TxDOT Utility Liaison
TxDOT Right of Way Representative

Interested Parties

TxDOT Project Construction Engineer
Utility Construction Representative
Other TxDOT Parties as Applicable

Clarify highway-utility design concepts from previous meetings.

Incorporate highway-utility design changes as appropriate to avoid or minimize conflicts.

Establish sequence of work schedules.

Track design progress of all parties.

Report on status of right of way acquisition.

Report on status of TxDOT letting schedule.

Begin document preparation for reimbursable adjustments and Advance Funding Agreement For Voluntary Utility Relocation Contributions On State Highway Improvement Projects.

Determine frequency of Intermediate Design Meetings.

At the discretion of the TxDOT Project Design Engineer the frequency of the Intermediate Design Meetings will be commensurate with the complexity of the TxDOT-Utility collective design effort. The meetings are intended to track the progress of ongoing design processes, further develop design concepts from previous meetings, identify design conflicts, and investigate solution alternatives. The first meeting in this series must begin before the design plan is one-third completed.

Adequate design progress of features relevant to utility facilities must have occurred at this point in “The Process.” During this phase of project development, utilities may begin actual physical adjustment of facilities. Should it be anticipated that the work would be eligible for reimbursement; the utility must initiate required documentation in accordance with the Right of Way Sub-process (Prepare Utility Agreement Assembly) before beginning work.

Right of way parcel acquisition is ongoing; therefore, the right of way map and full authority for right of way acquisition must have been secured before the Intermediate Design Meetings. These meetings provide an opportunity to reconfirm or adjust right of way acquisition priorities in recognition of design/construction phasing. Consideration should be given to any required hazardous materials remediation. If design moves forward without consideration of the right of way acquisition process, a flaw to effective TxDOT-Utility project coordination results.

Utilities with Level II involvement will typically resolve conflicts and discontinue participation in “The Process” during the Intermediate Design Meetings.