Design and Utility Construction Phase: Final Design & Initial Construction Coordination Meeting - Process Activity VII

  • Participants
  1. Responsible Party
    • TxDOT Project Design Engineer
  2. Necessary Parties
    • Utility Construction Representative
    • Utility Design Representative
    • TxDOT Design Consultant
    • TxDOT Project Construction Engineer
    • TxDOT Right of Way Representative
    • TxDOT Utility Liaison
  3. Interested Parties
    • TxDOT Area Engineer
    • Other TxDOT Parties as appropriate
  • Objectives
  1. Establish priorities for remaining/outstanding right of way acquisition.
  2. Establish schedule for utility clearance, set dates with consideration of ongoing operations, other non-TxDOT commitments, and seasonal considerations (budget cycle, service demand obligations).
  3. Finalize Plans, Specifications and Estimate (PS&E) Submission:
    • Right of way acquisition status
    • Utility adjustment status
    • Hazardous Materials Remediation
    • Special Provisions
    • Integration of remaining utility adjustments into TxDOT project sequence of work.
    • Special Specifications for utility construction in TxDOT contract
    • Utility adjustment plans when included in TxDOT contract
    • Utility cost estimates
  4. Finalize details for preparation of an Advance Funding Agreement For Voluntary Utility Relocation Contributions On State Highway Improvement Projects.
  5. Set dates for pre-letting utility conference and preconstruction conference.
  • Activity Narrative
  1. The Final Design & Initial Construction Coordination Meeting is the last meeting before submittal of the PS&E to Austin for approval. The TxDOT Project Design Engineer is responsible for preparation of the utility Special Provisions and special specifications. The sequencing of TxDOT construction and utility work will be coordinated for inclusion into the PS&E submission. Overall utility workload must be considered in order to ensure that personnel and equipment will be available at the time of proposed construction.
  2. The TxDOT Utility Liaison should be included in the development of utility special specifications for utility construction to be included in the TxDOT construction project to ensure compliance with the TxDOT UAR. Utility bid items must be separated from the TxDOT items for the transportation project. If the utility adjustment is reimbursable, the utility bid items must be charged to a separate ROW CSJ/ROW Project ID number. Finalize details of Advance Funding Agreement For Voluntary Utility Relocation Contributions On State Highway Improvement Projects and obtain mutual agreement among local parties before submission of PS&E.
  3. The TxDOT Right of Way Representative will be responsible for compiling current right of way acquisition and relocation assistance information for preparation of the corresponding special provisions and certifications. Priorities are established for the acquisition of outstanding right of way parcels.