Construction Phase: Utility Meeting After Award - Process Activity IX

  • Participants
  1. Responsible Party
    • TxDOT Project Construction Engineer
  2. Necessary Parties
    • Utility Construction Representative
    • Utility Inspectors
    • TxDOT Construction Contractor
    • TxDOT Right of Way Representative
    • TxDOT Utility Liaison
  3. Interested Parties
    • Utility Design Representative
    • TxDOT Project Design Engineer
    • TxDOT Area Engineer
    • Other TxDOT Parties as appropriate
  • Objectives
  1. Identify Utility Construction Representatives.
  2. Establish:
    • Construction start date
    • Date of Preconstruction Conference if held separately
  3. Update specific status of:
    • Right of way acquisition
    • Utility adjustments
  4. Discuss schedule of work and coordination of utility adjustments.
  • Activity Narrative
  1. The primary purpose of the Utility Meeting After Award is to transfer responsibility for the project from the TxDOT Project Design Engineer to the TxDOT Project Construction Engineer. This utility coordination meeting will occur after the contract award and before the start of construction. It may be combined with the normal TxDOT Preconstruction Conference on less complex jobs as determined by the TxDOT Project Construction Engineer.
  2. The Utility Meeting After Award provides the opportunity to identify and discuss the status of outstanding acquisition of parcels identified in the Special Provisions.
  3. It is also appropriate at this meeting to identify the various methods by which utility adjustments will be coordinated with the TxDOT project. It is important to distinguish those adjustments that are included as bid items accomplished in the TxDOT contract from those to be accomplished by the utility and coordinated with TxDOT construction. For those utilities to be adjusted outside of the TxDOT contract, discussion should focus on current status of adjustments in reference to clearance dates identified in the Special Provisions and TxDOT project sequencing necessary to accommodate the schedule. If the contractor elects to modify the sequence of construction activities, the TxDOT Project Construction Engineer is responsible for assuring that utility concerns are incorporated in the revised sequence of work.
  4. Discussion of utility work to be accomplished in the TxDOT contract will include coordination of inspection responsibilities with affected parties.